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How To Add An E-Mail Signature Using Microsoft Outlook

Adding an e-mail signature to your e-mails can provide the perfect way of ensuring that people have easy access to all of your important contact details.

Microsoft Outlook, one of the most commonly used e-mail clients offers the chance to create and use personalised signatures for all of your e-mail messages. In your signature, you can include text, images, your electronic business card, a logo, or even an image of your handwritten signature should you choose.

Once this has been done, you will be able to set you account to ensure that your new signature is automatically added to all outgoing messages.

Please Note – You also have the option to remove the signature from any e-mail before you send.

How To Add An E-Mail Signature

The video below highlights precisely which steps to follow to add a new signature. If you would like a little more information, please see below for our step by step guide.

Step 1 – Create a new email message.

Step 2 – On the Message tab, in the Include group, choose Signature > Signatures.

Signature command
Step 3 – Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
Step 4 – Under Choose default signature, set the following options for your signature:

  • In the E-mail account list, choose an email account to associate with the signature. You can have different signatures for each email account.
  • In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don’t want to auto sign your new email messages, accept the default option of (none).
  • In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).

Step 5 – Under Edit signature, type or paste (if your signature has been created in Word) your new signature. Then choose OK.

You can change the appearance of any text you add by using the mini formatting toolbar above the text box. You can also add social media icons and links.

Please Note – For more information, please visit Microsoft’s official guide to adding additional information into an e-mail by clicking here.

Adding a Signature Manually To An E-Mail

Should you opt not to insert a signature for all new messages or replies and forwards, you will still have the option to add one manually. Simply follow the steps below:

Step 1 – In your email message, in the Include group on the ribbon, select Signature.

Step 2 – Choose your signature from the fly-out menu that appears.

Further Information

If you’d like to speak to us regarding any of our services, please give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

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By | March 14th, 2017|E-Mails|Comments Off on How To Add An E-Mail Signature Using Microsoft Outlook

The Relevance Of E-Mail Marketing Today

E-mail marketing offers one of the most effective methods of product promotion because it generates the highest return on investments for a company. Today, marketers are under constant pressure to reach more people using less resources. Email provides the easiest and convenient way of sending personalised marketing campaigns while remaining on budget.

1. Larger Reach

While social media avenues like Facebook and Twitter seem to be the most effective medium of reaching the masses, this is not always the case. Currently, Facebook has over 1 Billion users whileThe Relevance Of E-Mail Marketing Today Twitter has over 255 million. In 2013, there were a whopping 3.9 billion email accounts. Today, most of the people logged on to the Internet require an active e-mail address. Suffice to say that when it comes to reaching prospective customers, email is the best channel to use.

2. Email Provides a Targeted Form of Marketing

Placing an advertisement on television, in a periodical, or on radio has no guarantee that the targeted market will see it. Using email, marketers can control who sees the email because they can segment contacts based on demographics, lead status, location, or other data. This method ensures that customers receive content that has been specifically suited to their needs.

3. Increased Brand Awareness

Every email sent exposes customers to your brand and business. With a smart design, targeted content, and strategic planning, the business will steadily build value. Emails stand a better chance of creating impact with customers. This means that when they are in need of your products or services, they will turn to your business to provide value.

4. Emails are Easily Sharable

Emails are easy to share because they have a forward function. Therefore, it is easier to click forward than it is to spend time explaining a product’s television advert. Customers and subscribers share email marketing messages with friends, acquaintances, and other loved ones. This creates brand exposure and credibility.

5. Cost Effective

Cost effectiveness and efficiency is perhaps one of the most appealing advantages of e-mail marketing. There are no print costs, advertising rates, or postage fees. According to figures released by Direct Marketing Association, email marketing returns outperform display, search, and social marketing.

E-mail marketing is a sharable, targeted, credible, and cost-effective tool that is commonly overlooked by many marketers. In order to make the process simple, a company may choose to hire a good marketing advisor. With proper guidance, a strong message, and a strategic approach, any business is assured of numerous benefits from email marketing.

Further Information

Footprint specialise in creating bespoke websites and providing online marketing strategies designed to help take your business to another level. We have been providing SEO Surrey since 1998 and if you’d like to speak to us regarding any of our services, give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

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By | October 18th, 2016|E-Mails|Comments Off on The Relevance Of E-Mail Marketing Today

How To Set Up an E-Mail Account on an Apple Mac

This tutorial will help you setup your Mac Mail client with your Siteground’s email settings.

STEP 1 – Start Mac Mail, click on the Mail button from the menu and select Preferences.

STEP 2 – Click on the Accounts tab from the top menu and click the + button at the bottom left part of the window to start the wizard that will guide you through the setup process.

STEP 3 – On the initial screen of the Add Account setup wizard enter the name that your recipients will see when they receive emails from you in the Full Name field and your email address in the Email Address field. Also, add the password for the e-mail account.

STEP 4 – In the next window select/enter the following Incoming Mail Server details and click the Continue button:

On Account Type select IMAP. Type a description such as Siteground IMAP Server.

In the Incoming Mail Server field type mail.yourdomainname.com or just yourdomainname.com, which is hosted with Siteground. Type your full email address in the User Name field and the password in the corresponding field.

STEP 5 – In the next window you will be prompted to enter your Outgoing Mail Server. Fill in the following details and click the Continue button:macbook-606763_640

In the description field you can enter Siteground SMTP Server.

In the outgoing field type mail.yourdomainname.com or just yourdomainname.com, which is being hosted with Siteground. Tick both checkboxes for Use only this server and Use Authentication.

Once again enter your full email in the User Name field and add the password.

STEP 6 – Once you have entered all details and clicked the Continue button you will see a summary window on which you can review the settings that you have entered and go back if you need to edit something.

Once you click the Create button you will be able to send and receive emails from your Mac Mail client through your Siteground’s email account.

Please Note – Apple has identified the following as pieces of information you may need in order to complete your set up.

Mail settings you might need from your email provider

If Mail asks you to enter email settings manually, you may need to get the account type, mail server address, and other details listed in this article.

Mail automatically uses the correct settings for many email services. That’s why you seldom need more than your email address and password to set up an email account on your Mac or your iPhone, iPad, or iPod touch. If Mail needs more information, get the settings in this article from your email provider. You can print the article and complete the Setting column with the information you need.

Name of setting      Setting      Description
Full Name Choose your sender name as you would like it to appear in messages that you send. Example: John Appleseed.
Email Address Your email address for this account, such as appleseed@example.com.
Incoming mail server settings
These settings are for downloading messages (receiving email) from your email provider’s mail server.
Account Type Choose IMAP*, POP, Exchange IMAP, or Exchange EWS1, as directed by your email provider. If you’re using a Microsoft Exchange account, see the Exchange setup instructions for Mac or iPhone, iPad, and iPod touch.
Description Choose the name that Mail will use for your account, such as Work, School, or Yahoo.
Incoming Mail Server (host name) The host name of the incoming mail server, such as mail.example.com.
User Name Your user name for this account, such as appleseed. Some email providers want your full email address as your user name.
Password The email password you use to sign in to your account.
Port The port number used by the incoming mail server. Common port numbers for incoming mail are 143 and 993 for IMAP accounts, and 110 and 995 for POP accounts.
Authentication Choose Password, MD5, NTLM, Kerberos, or None, as directed by your email provider.
Use SSL? Does the incoming mail server support SSL (Secure Sockets Layer) or TLS (Transport Layer Security) encryption?
Outgoing mail server (SMTP) settings
These settings are for uploading messages (sending email) to your email provider’s mail server.
Outgoing mail server (SMTP) The host name of the outgoing SMTP (Simple Mail Transfer Protocol) server, such as smtp.example.com.
Port The port number used by the outgoing mail server. Common port numbers for outgoing mail are 25, 465, and 587.
Use SSL? Does the outgoing mail server support SSL or TLS encryption?
Authentication Choose Password, MD5, NTLM, Kerberos, or None, as directed by your email provider. If None, you may need the additional settings below to send email when you’re on a different network, such as from a Wi-Fi hotspot or Internet cafe.
Outgoing mail server (SMTP) settings for when you’re on a different network
Get these off-network settings only if your email provider doesn’t use authentication for outgoing mail.
Outgoing Mail Server (SMTP) The host name of the outgoing mail server, such as smtp.example.com.
Port The port number used by the outgoing mail server.
Use SSL? Does the outgoing mail server support SSL or TLS encryption?
Authentication Choose Password, MD5, NTLM, Kerberos, or None, as directed by your email provider.

* IMAP (Internet Message Access Protocol) is best if you check email from multiple devices, because your messages are stored with your email provider until you delete them. As long as your devices can connect to your email service, your mailbox stays the same on each device. If you use POP (Post Office Protocol) on more than one device, those changes don’t appear on every device, and new messages delivered to one device may not be delivered to your other devices.

For more information, please click here.

Further Information

Footprint specialise in creating bespoke websites designed to help take your business to another level. We have been providing SEO Surrey since 1998 and if you’d like to speak to us regarding any of our services, give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

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By | September 15th, 2016|E-Mails|Comments Off on How To Set Up an E-Mail Account on an Apple Mac

How To Set Up An IMAP E-Mail Account

Whilst many people still use POP3 (Post Office Protocol) as their standard protocol for receiving e-mail, there are many people who may benefit from a switch to IMAP (Internet Message Access Protocol) protocol.

Before we go into further detail regarding how to set-up and IMAP e-mail account, we will first offer a brief explanation regarding the difference between the two.

What is the Difference Between POP & IMAP?

POP3 works by downloading emails from a server to a single computer, then deleting them from the server. Because any downloaded messages are sent to a single computer or device and then How To Set Up An IMAP E-Mail Accountdeleted from the server, it can appear that mail is missing or disappearing from your Inbox if you try to check your mail from a different computer. For the vast majority of people, this offers the ideal protocol.

IMAP however is ideal if you regularly need to check your emails from multiple devices, such as a work laptop, a home computer, or a tablet, smart phone, or other mobile device. Tap into your synced (updated) account from any device with IMAP because your e-mails are stored on the server and any sent mail also stays on the server so you can see it from any device.

How To Set Up An IMAP Account

Although there are a number of different e-mail clients, we believe that the different versions of Outlook are by far the most common and popular. As such we have drawn up a quick guide to setting up and IMAP account with Outlook 2003 (and older), 2007 & 2010.

Please Note – If you would like to see how to set up a POP3 account, please click here.

Method 1: Microsoft Office Outlook 2003 and earlier versions of Outlook

  1. Start Outlook.
  2. On the Tools menu, click E-mail Accounts.
  3. Under E-mail Accounts, click Add a new e-mail account, and then click Next.
  4. Click IMAP as the type of account that you are creating, and then click Next.
  5. In the Your Name box, enter your name exactly as you would like it to appear to recipients.
  6. In the E-mail Address box, type your e-mail address.
  7. In the User Name box, type your account name.
  8. In the Password box, type your password.
  9. In the Incoming mail server (IMAP) box, type the name of your IMAP4 server.
  10. In the Outgoing mail server (SMTP) box, type the name of your SMTP server.NOTE: IMAP4 is a retrieval protocol. You need SMTP to send your messages.
  11. Click Next after you have completed entering this configuration information, and then click Finish.

Method 2: Microsoft Office Outlook 2007

  1. Start Outlook.
  2. On the Tools menu, click Account Settings.
  3. Click New.
  4. Click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
  5. In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
  6. Click Internet E-Mail, and then click Next.
  7. In the Server Information section, select IMAP for Account Type.
  8. In the Your Name box, enter your name exactly as you want it to appear to recipients.
  9. In the E-mail Address box, type your e-mail address.
  10. In the User Name box, type your account name.
  11. In the Password box, type your password.
  12. In the Incoming mail server box, type the name of your IMAP4 server.
  13. In the Outgoing mail server (SMTP) box, type the name of your SMTP server.
    Note IMAP4 is a retrieval protocol. You must have SMTP to send your messages.
  14. Click Next after you have completed entering this configuration information, and then click Finish.

Method 3: Microsoft Office Outlook 2010

  1. Start Outlook.
  2. On the File menu, click Info and click Account Settings.
  3. Select Account Settings from the list.
  4. On the E-mail tab, click New and Select Email Account, and then click Next
  5. Click to select the Manually configure server settings or additional server types check box, and then click Next.
  6. Click Internet E-Mail, and then click Next.
  7. In the Server Information section, select IMAP for Account Type.
  8. In the Your Name box, enter your name exactly as you want it to appear to recipients.
  9. In the E-mail Address box, type your e-mail address.
  10. In the User Name box, type your account name.
  11. In the Password box, type your password.
  12. In the Incoming mail server box, type the name of your IMAP4 server.
  13. In the Outgoing mail server (SMTP) box, type the name of your SMTP server.
    Note IMAP4 is a retrieval protocol. You must have SMTP to send your messages.
  14. Click Next after you have completed entering this configuration information, and then click Finish.

Further Information

If you’d like to speak to use regarding our ability to design you a quality website or perhaps how to maximise the potential of your existing website, please give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

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By | August 15th, 2016|E-Mails|Comments Off on How To Set Up An IMAP E-Mail Account

The Long Wait is Over

For Gmail users around the world, the wait for the addition of the ‘undo send’ option to the Gmail platform is now over!

Enabling this option will allow you to “unsend” an email up to 10 seconds after you have hit the send button — Gmail just delays sending briefly so you have a moment in case you change your mind.

undo-send

It can be incredibly frustrating to discover a typo just a split second after you have sent an e-mail but with Google’s new announcement, you will not be able to correct your mistake before the e-mail actually goes out.

http://googleappsupdates.blogspot.co.uk/2015/06/undo-send-for-gmail-on-web.html

A Well Tested Feature

Despite the fact that this feature has only just officially been launched, it has actually been in existence for a long period of time. The feature has lived in Gmail’s “Labs” area, which the company uses to test out new features, since March 2009.

Where Can I Find It?

The ‘undo send’ option now lives in Gmail’s settings under the “General” tab. It’s disabled by default, but is well worth activating if you have not gmailalready done so.

Another New Feature

You may also be interested to know that Google launched another new feature known as ‘Inbox by Gmail’ last month.

Designed to solve the common problem of chronically overflowing email inboxes by sorting through your messages, along with filing less urgent emails and reminding you about the most important ones, it has caused quite a stir in the online community.

Would You Consider Switching to Gmail?

Does the introduction of these new features encourage you to make the switch over to Gmail? Below are some more of the beneficial qualities which are now available:

The ability to axe large numbers of less important emails

One of Inbox’s new features offers the ability to scan and sort any incoming e-mails. Anything believed to be important will be sent to your inbox whilst anything else will be sent to one of 7 different folders:

  1. Updates
  2. Forums
  3. Promos
  4. Finance
  5. Purchases
  6. Social
  7. Low Priority

By adjusting the settings this new feature offers you the chance to designate parameters which will set certain folders to give you a reminder once a week or every 24 hours and perhaps best of all, mark as ‘done’ or simply delete entire bundles at once.

Snoozing Messages

Pressing the snooze button on our phone or alarm clock in the morning is something that nearly all of us have a great deal of experience with!

Inbox now offers a feature which allows users to ‘snooze’ e-mails. Once a message has been ‘snoozed’ they will disappear into the relevant folder and be scheduled to reappear in your inbox time of your choosing, anything from later that day to tomorrow or even next week.

If you’d like to speak to us regarding any of our services, give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

 

By | August 5th, 2015|E-Mails|Comments Off on The Long Wait is Over
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