Web Design, SEO and App Development   |   Call Us Today On 01883 372488   |   Request A Quote

E-Mails

/E-Mails

A Step By Step Guide To Setting Up An E-Mail Account On An Apple Mac

One of the most common questions we get asked relate to the setting up of e-mail accounts. Previously we have set up a number of guides designed to help you along your way but recently we have received a number of questions asking about setting up an e-mail account on an Apple Mac.

To help guide you through the process of adding an e-mail account to your Mac, we have drawn up a 6 step guide which tells you all that you need to know to set up your account.

Step 1 – Firstly, open ‘Mac Mail’, click on the ‘Mail’ tab from the menu and then click on ‘Preferences’.

Step-1

Step 2 – After completing step 1, click on the ‘Accounts’ tab which is located at the top of the menu and then click on the ‘+’ button which can be found at the lower left part of the page.

This will open the wizard which will guide you through the e-mail set-up process.

Step-2

Step 3 – When you arrive at the next screen, a window will open and you will need to enter the name that your recipients will see when they receive emails from you. After adding this to the ‘Full Name’ field, then enter your email address in the ‘Email Address’ field along with your designated password for the e-mail account in the ‘Password’ field .

Step-3

Step 4 – The next step will involve filling in the ‘Incoming Mail Server’ details and once completed clicking on the ‘Continue’ button:

On Account Type select IMAP. Type a description such as Siteground IMAP Server.

In the Incoming Mail Server field type mail.yourdomainname.com (i.e mail.johnsmith.com) or just yourdomainname.com. Type your full email address in the ‘User Name’ field and your password in the relevant field below.

Step-4

Step 5 – In the next window you will be prompted to enter your Outgoing Mail Server. Fill in the following details and click the Continue button:

In the description field you can enter ‘My SMTP’.

In the outgoing field type mail.yourdomainname.com (i.e mail.johnsmith.com) or just yourdomainname.com.. Tick both checkboxes for Use only this server and Use Authentication.

Once again enter your full email in the ‘User Name’ field and add the password into the box below.

Step-5

Step 6 – Once you have entered all details and clicked the ‘Continue’ button you will see an account  summary which highlights all of the details that have been entered previously. You can check here that all of the information is correct and if you find any errors, you will have the option to ‘Go Back’ and correct them.

Step-6

Once you click the ‘Create’ button you will be able to send and receive emails from your Mac Mail client with your newly established email account.

Further Information

Footprint Web Design have been at the forefront of web design and development for nearly 20 years. If you are looking for a website that truly represents your business, or advice on how to make your site stand out, then contact us today on 01883 372 488, or via email at info@footprint.co.uk.

Currently Browsing: A Step By Step Guide To Setting Up An E-Mail Account On An Apple Mac
By | May 8th, 2014|E-Mails|Comments Off on A Step By Step Guide To Setting Up An E-Mail Account On An Apple Mac

Creating email signatures in MS Outlook

Setting up an automated email signature (following on from last week’s blog) probably sounds like a tiny job; why bother, right?

Well it is, it will take 5 minutes, but it’s one of those little jobs that will lend a bit more weight to your business emails. They’ll look that bit more professional, which is always vital when you’re in the market of building trust with customers/investors/etc.

These instructions will show you how to create a default signature in Outlook 2007, the most commonly used email programme at the moment:

1 Create signature

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
  2. On the E-mail Signature tab, click New.
  3. Type a name for the signature, and then click OK.
  4. In the Edit signature box, type the text that you want to include in the signature.
  5. To format the text, select the text then use the style and formatting buttons to select the options you want

6. After you finish creating the signature, click OK.

NOTE   The signature that you just created or modified won’t appear in the currently open message; it must be inserted into the message.

2 Inserting a signature into a message automatically

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
  2. Under Choose default signature, in the E-mail account list, click an e-mail account with which you want to associate the signature.
  3. In the New messages list, select the signature that you want

  1. If you want a signature to be included in message replies and in forwarded messages, in the Replies/Forwards list, select the signature. If not, select none.
  2. Click OK

Further Information

Footprint specialise in creating bespoke websites designed to help take your business to another level. If you’d like to speak to us regarding any of our services, give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

Author: Jenni McCarthy

By | September 4th, 2013|E-Mails|0 Comments

Creating an Email Account in Outlook 2007

Microsoft Outlook is still one of the most popular e-mail clients around and we have designed this step by step guide to help you through the process of setting up an e-mail account on Microsoft Outlook 2007.

By providing an integrated solution for managing your time and information, Outlook 2007 was designed to deliver innovations you can use to quickly search your communications, organize your work, and better share your information with others  all from one place.

To Set up an E-Mail Account in Outlook 2007

  1. Open Outlook 2007. On the Tools menu, click Account Settings.Go to Tools on the top bar and select Email Accounts.
  2. In the Account Settings dialog box, on the E-mail tab, click New.Make sure the Email tab is selected and click New...
  3. Select Manually configure server settings or additional server types and click Next.Select Manually configure server settings or additional server types and click Next.
  4. Select Microsoft Exchange, POP3, IMAP or HTTP and click Next.Select Microsoft Exchange, POP3, IMAP or HTTP and click Next.
  5. Fill in your account details (see below the screenshot if you need help with this).Fill in your account details (see below the screenshot if you need help with this).
  6. There are no more settings to enter so click Finish.There are no more settings to enter so click Finish.
  7. Click the Send/Receive button and your email will be downloaded to your Inbox.

That’s it, it really is as simple as that!

Further Information

Footprint specialise in creating bespoke websites designed to help take your business to another level. If you’d like to speak to us regarding any of our services, give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

Currently Browsing: Creating an Email Account in Outlook 2007

 

By | August 30th, 2013|E-Mails|0 Comments

How Can I Set-Up An E-Mail Account On My Computer?

There are few questions which we are asked more often than ‘how can I set-up an e-mail account on my computer?’ A cause of great confusion and aggravation in equal measure for many people, it’s really not as complicated or daunting as it may seem.

To help you along the way, we have drawn up a step by step guide which will help you to set up your account and hopefully stop you throwing your computer out of the window in the meantime!

For the purposes of this guide we are going to use Microsoft Outlook as the e-mail client but in future posts we will cover as many different clients as possible.

First of all – Step 1

Before starting the set-up process, you will need to ensure that you have obtained some vital information from your ISP (Internet Service Provider). The highlighted words below are the details which must be identified and an example of what you will need can be found below:

  • Username:    johnsmith@ntlworld.com
  • Password:   hijerkjdf
  • Incoming Mail Server:    mail.ntlworld.com
  • Outgoing Mail Server:    mail.ntlworld.com
Once you have obtained these details, open up Microsoft Outlook, click on Tools and then E-Mail Accounts and you will be well on your way.

Step 1

Once you have done this you can move onto Step 2

Simply click on the option to ‘Add a new e-mail account’ and then click next.

Step 2

Step 3

The standard e-mail server for the vast majority of people will be ‘POP3’, (we will discuss the other options in a later blog), therefore all you need to do for step 3 is to click on ‘POP3’ and then click next.

 

Step 3

 

Step 4 – The next step involves filling in the details which you have obtained from your ISP.

 

Step 4

 

You are almost there! Once you have filled in all of the relevant details, the next step – Step 5 – is to click on the ‘Test Account Settings’ button, this will check that all of the details are correct by sending a test e-mail through to your e-mail address.

Step 6 is the final one. After click on the ‘Test Account Settings’ button, simply click of ‘next’, if all is well, you will see the message below. Your e-mail account is all up and running.

Step 6

 

Currently Browsing: How Can I Set-Up An E-Mail Account On My Computer?
By | May 22nd, 2013|E-Mails|0 Comments

How To Set Up an E-Mail Account on Your iPhone

Without doubt, one of the questions that we most commonly asked is how to access an e-mail account using an iPhone.  There’s no doubt that the ability to keep track of your e-mails whilst on the move is one of the best reasons to own an iPhone but if you don’t know how to set the account up, you’re never going to get the benefits!

To help guide you through the process we have set up a quick and easy to follow step by step guide to help you set you e-mail account up.

The good news with this process is that it’s exactly the same whether you are setting up your e-mail on an iPhone, iPad, or even an iPod touch and there is no need to be nervous about trying this.

First things first though, there is a little bit of information that you must have been you can get started.E-Mail Setup

  • What kind of email account you have. Is it GMail? Hotmail? Yahoo? Or perhaps something else?
  • Your full email address (e.g. yourname@gmail.com) and your password.
  • If your email account isn’t through GMail, Hotmail or Yahoo you it is crucial that you identify your username and password. Generally speaking, your username will be your full email address, but if you find that does not work, it will more than likely just be the portion of your e-mail address found on the left hand side of the ‘@’ symbol. If you are still unsure of these details, contact you e-mail address provider to find out further information before proceeding.
  • If your email account isn’t through Gmail, Hotmail or Yahoo, you must find out the details regarding your incoming mail server (either IMAP or POP) and outgoing mail server (SMTP). If you don’t know what these are again, contact the company that provides your email address (or use their online support centre) to find out. Generally, these servers will just be mail.domain.com (domain.com being the part of your email address to the right of the ‘@’ sign, such as gmail.com or hotmail.co.uk). It’s always best to ask and make sure though.

Once you are certain that you have obtained the correct information, you simply need to follow the 10 steps detailed below to add your e-mail account to the phone:

Step 1 – Tap the ‘Settings’ app on your iPhone.

Step 2 – Tap the “Mail, Contacts, Calendars” tab, then tap “Add Account…”

Step 3 – Choose the type of account you want to add. If you add Microsoft Exchange, GMail, Yahoo, AOL or Hotmail, you will only be asked to enter the very basic details:

  • Name
  • E-Mail
  • Password
  • Account Description (this can be pretty much anything you want to use but is optional)

If you are setting up one of these accounts, simply tap next after entering the details and you will be done!

If however you need to tap the “Other” option, please continue on to step 4.

Step 4 – After tapping “Other” you will be presented with a variety of options. You will need to focus on the top one, tap “Add Mail Account.”

Step 5 – Start off by entering your name, email address, password and account description (optional). When you have completed this, tap “Next.”

Step 6This step will require you to pay close attention. Firstly, you’ll need to choose from either the IMAP or POP options. With a POP3 account your email software connects to the mail server and downloads e-mail messages to your computer. Most of the time the e-mails will be deleted from the mail server after being downloaded. With an IMAP account your email software leaves email messages on the mail server. IMAP allows you to view emails from the email software in multiple locations (such as home computers and office computers) without the need of transferring messages or files between them. Once you have made your choice, tap on the relevant button.

Step 7 – Once you see the next screen, you will notice that your name and email address have automatically been filled using the information you typed in on the previous screen. In the incoming mail section you’ll see your host name (your IMAP or POP server) and username are left blank, however. Fill those in with the information you received from your email provider. There is a very strong chance that it will be mail.domain.com for the host name and your email address for the username.

Step 8 – In the Outgoing Mail Server section, do exactly the same thing. The information should be the same, but the host name might be different because this host name refers to your SMTP server. Your email provider will be able to tell you what the host name is, so be sure to ask if you don’t know. When you’re done, tap “Next.”

Step 9 – You’ll now be asked to choose what types of information you want to use with this account. Generally you’ll only have the option to get Mail and Notes. Mail will be turned on by default and notes will be turned off. If you want to store notes in this email account, change the slider to the on position.

Step 10 – Finally, just tap the “Save” button and you’re all done.

You’ve cracked it! Your e-mail account should now be set up on your iPhone.

By | February 25th, 2013|E-Mails|0 Comments
Top