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A Step By Step Guide To Setting Up An E-Mail Account On An Apple Mac

One of the most common questions we get asked relate to the setting up of e-mail accounts. Previously we have set up a number of guides designed to help you along your way but recently we have received a number of questions asking about setting up an e-mail account on an Apple Mac.

To help guide you through the process of adding an e-mail account to your Mac, we have drawn up a 6 step guide which tells you all that you need to know to set up your account.

Step 1 – Firstly, open ‘Mac Mail’, click on the ‘Mail’ tab from the menu and then click on ‘Preferences’.

Step-1

Step 2 – After completing step 1, click on the ‘Accounts’ tab which is located at the top of the menu and then click on the ‘+’ button which can be found at the lower left part of the page.

This will open the wizard which will guide you through the e-mail set-up process.

Step-2

Step 3 – When you arrive at the next screen, a window will open and you will need to enter the name that your recipients will see when they receive emails from you. After adding this to the ‘Full Name’ field, then enter your email address in the ‘Email Address’ field along with your designated password for the e-mail account in the ‘Password’ field .

Step-3

Step 4 – The next step will involve filling in the ‘Incoming Mail Server’ details and once completed clicking on the ‘Continue’ button:

On Account Type select IMAP. Type a description such as Siteground IMAP Server.

In the Incoming Mail Server field type mail.yourdomainname.com (i.e mail.johnsmith.com) or just yourdomainname.com. Type your full email address in the ‘User Name’ field and your password in the relevant field below.

Step-4

Step 5 – In the next window you will be prompted to enter your Outgoing Mail Server. Fill in the following details and click the Continue button:

In the description field you can enter ‘My SMTP’.

In the outgoing field type mail.yourdomainname.com (i.e mail.johnsmith.com) or just yourdomainname.com.. Tick both checkboxes for Use only this server and Use Authentication.

Once again enter your full email in the ‘User Name’ field and add the password into the box below.

Step-5

Step 6 – Once you have entered all details and clicked the ‘Continue’ button you will see an account  summary which highlights all of the details that have been entered previously. You can check here that all of the information is correct and if you find any errors, you will have the option to ‘Go Back’ and correct them.

Step-6

Once you click the ‘Create’ button you will be able to send and receive emails from your Mac Mail client with your newly established email account.

Further Information

Footprint Web Design have been at the forefront of web design and development for nearly 20 years. If you are looking for a website that truly represents your business, or advice on how to make your site stand out, then contact us today on 01883 372 488, or via email at info@footprint.co.uk.

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By | May 8th, 2014|E-Mails|Comments Off on A Step By Step Guide To Setting Up An E-Mail Account On An Apple Mac

Creating email signatures in MS Outlook

Setting up an automated email signature (following on from last week’s blog) probably sounds like a tiny job; why bother, right?

Well it is, it will take 5 minutes, but it’s one of those little jobs that will lend a bit more weight to your business emails. They’ll look that bit more professional, which is always vital when you’re in the market of building trust with customers/investors/etc.

These instructions will show you how to create a default signature in Outlook 2007, the most commonly used email programme at the moment:

1 Create signature

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
  2. On the E-mail Signature tab, click New.
  3. Type a name for the signature, and then click OK.
  4. In the Edit signature box, type the text that you want to include in the signature.
  5. To format the text, select the text then use the style and formatting buttons to select the options you want

6. After you finish creating the signature, click OK.

NOTE   The signature that you just created or modified won’t appear in the currently open message; it must be inserted into the message.

2 Inserting a signature into a message automatically

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
  2. Under Choose default signature, in the E-mail account list, click an e-mail account with which you want to associate the signature.
  3. In the New messages list, select the signature that you want

  1. If you want a signature to be included in message replies and in forwarded messages, in the Replies/Forwards list, select the signature. If not, select none.
  2. Click OK

Further Information

Footprint specialise in creating bespoke websites designed to help take your business to another level. If you’d like to speak to us regarding any of our services, give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

Author: Jenni McCarthy

By | September 4th, 2013|E-Mails|0 Comments

Creating an Email Account in Outlook 2007

Microsoft Outlook is still one of the most popular e-mail clients around and we have designed this step by step guide to help you through the process of setting up an e-mail account on Microsoft Outlook 2007.

By providing an integrated solution for managing your time and information, Outlook 2007 was designed to deliver innovations you can use to quickly search your communications, organize your work, and better share your information with others  all from one place.

To Set up an E-Mail Account in Outlook 2007

  1. Open Outlook 2007. On the Tools menu, click Account Settings.Go to Tools on the top bar and select Email Accounts.
  2. In the Account Settings dialog box, on the E-mail tab, click New.Make sure the Email tab is selected and click New...
  3. Select Manually configure server settings or additional server types and click Next.Select Manually configure server settings or additional server types and click Next.
  4. Select Microsoft Exchange, POP3, IMAP or HTTP and click Next.Select Microsoft Exchange, POP3, IMAP or HTTP and click Next.
  5. Fill in your account details (see below the screenshot if you need help with this).Fill in your account details (see below the screenshot if you need help with this).
  6. There are no more settings to enter so click Finish.There are no more settings to enter so click Finish.
  7. Click the Send/Receive button and your email will be downloaded to your Inbox.

That’s it, it really is as simple as that!

Further Information

Footprint specialise in creating bespoke websites designed to help take your business to another level. If you’d like to speak to us regarding any of our services, give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.

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By | August 30th, 2013|E-Mails|0 Comments

How Can I Set-Up An E-Mail Account On My Computer?

There are a few questions which we are asked more often than ‘how can I set-up an e-mail account on my computer?’ A cause of great confusion and aggravation in equal measure for many people, it’s really not as complicated or daunting as it may seem.

To help you along the way, we have drawn up a step by step guide which will help you to set up your account and hopefully stop you throwing your computer out of the window in the meantime!

For the purposes of this guide, we are going to use Microsoft Outlook as the e-mail client but in future posts, we will cover as many different clients as possible.

Set up email in the Mail app for Windows 10

Notes:

Add a new email account

  1. Open the Mail app by clicking the Windows Start menu and choosing Mail.

    Shows the Mail app for Windows 10 as it appears on the Windows Start menu

  2. If this is the first time you’ve opened the Mail app, you’ll see a Welcome page. Select Add account to get started.

    The Add acount dialog box on the Mail welcome page

    If you’ve used the Mail app before, at the bottom of the left navigation pane, select Settings  Settings icon , and then choose Manage Accounts.

    Shows selecting Manage Accounts on the Mail settings menu

    Note: On a phone or tablet, tap the three dots at the bottom of the page to access Settings.

  3. Select Add account.

    Shows selecting Add account on the Manage Accounts menu

  4. Choose the type of account you want to add.

    Shows the Add an account dialog box

    Notes:

    • You may need to scroll down the Add an account dialogue box to view all options.
    • If you choose Google, you’ll need to sign in to your Google account, enter your 2-step verification code if you’ve enabled that security feature, and give Windows permission to access your information. Click Allow and your account will be created.
    • If you choose another email account, you’ll need to follow the special instructions under Special instructions for other accounts below.
  5. Enter the required information and click Sign in. For most accounts, this is your email address, password, and the account name. The account name is what you’ll see in both the left pane of Mail for Windows 10 as well as the Manage Accounts pane.

    Note: If you receive the message “We couldn’t find info for that account. Make sure that the email address is correct and then try again,” you’ll need to click Try again three times before the button changes to Advanced. Click Advanced and follow the steps in the next section to add your account.

  6. Click Done. Your data will start syncing as soon as your account is set up.

Note: It may take a few minutes for your account to synchronize. During this time, you may see “Not synced yet” in the message pane. If this message persists, see Resolve sync issues in Mail and Calendar apps in Windows 10.

Add an account using advanced setup

There are two ways you can access the Advanced setup options for your email account.

  • Click Advanced setup if your automatic email setup fails in Step 3 above.
  • Click Advanced setup from the Choose an account window in Step 2 above. The Advanced setup option is the last option on the list, and you may have to scroll to see it.

    Shows selecting Advanced setup in the Add an account dialog box

    You can choose an Exchange ActiveSync account or an Internet email account. Unless your administrator has instructed you to use Exchange ActiveSync, click Internet email.

Enter the following information in the Advanced setup window.

  • Email address This is the name you’ll see in the left pane of the Mail app.
  • User name This is your full email address.
  • Password Enter your email account password.
  • Account name This is the name that you’ll see in the left pane of Mail for Windows 10, as well as in the Manage Accounts pane. You can choose any name you want.
  • Send your messages using this name Enter the name you want recipients to see when they receive your message.
  • Incoming email server You can get this information from your ISP or administrator. Usually, an incoming mail server address is in the format of mail.contoso.com or imap.google.com. For many email accounts, you can find this information in our POP and IMAP server name reference.
  • Account type Choose POP3 or IMAP4. Most email accounts use IMAP4. If you don’t know which one to choose, contact your ISP.
  • Outgoing (SMTP) email server You can get this information from your ISP or administrator. Usually, an outgoing email server address is in the format of mail.contoso.com or smtp.contoso.com.
  • By default, all four checkboxes at the bottom of the window will be selected. Most email accounts don’t require any changes to these options.

Your email provider can give you the settings you need to fill in the Advanced setup but you can also go to the POP and IMAP server name reference we’ve provided for the most popular email providers.

After you’ve entered the required information, click Sign in > Done.

Older Versions of Outlook

If you are using an older version of Microsoft Outlook, please follow the steps below:

First of all – Step 1

Before starting the set-up process, you will need to ensure that you have obtained some vital information from your ISP (Internet Service Provider). The highlighted words below are the details which must be identified and an example of what you will need can be found below:

  • Username:    johnsmith@ntlworld.com
  • Password:   hijerkjdf
  • Incoming Mail Server:    mail.ntlworld.com
  • Outgoing Mail Server:    mail.ntlworld.com
Once you have obtained these details, open up Microsoft Outlook, click on Tools and then E-Mail Accounts and you will be well on your way.

Step 1

Once you have done this you can move onto Step 2

Simply click on the option to ‘Add a new e-mail account’ and then click next.

Step 2

Step 3

The standard e-mail server for the vast majority of people will be ‘POP3’, (we will discuss the other options in a later blog), therefore all you need to do for step 3 is to click on ‘POP3’ and then click next.

 

Step 3

 

Step 4 – The next step involves filling in the details which you have obtained from your ISP.

 

Step 4

 

You are almost there! Once you have filled in all of the relevant details, the next step – Step 5 – is to click on the ‘Test Account Settings’ button, this will check that all of the details are correct by sending a test e-mail through to your e-mail address.

Step 6 is the final one. After click on the ‘Test Account Settings’ button, simply click of ‘next’, if all is well, you will see the message below. Your e-mail account is all up and running.

Step 6

 

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By | May 22nd, 2013|E-Mails|0 Comments

How To Set Up an E-Mail Account on Your iPhone

Without doubt, one of the questions that we most commonly asked is how to access an e-mail account using an iPhone.  There’s no doubt that the ability to keep track of your e-mails whilst on the move is one of the best reasons to own an iPhone but if you don’t know how to set the account up, you’re never going to get the benefits!

To help guide you through the process we have set up a quick and easy to follow step by step guide to help you set you e-mail account up.

The good news with this process is that it’s exactly the same whether you are setting up your e-mail on an iPhone, iPad, or even an iPod touch and there is no need to be nervous about trying this.

Add an email account to your iPhone, iPad, or iPod touch

There are two ways you can set up an email account in the Mail app on your iOS device—automatically or manually. Learn which option is best for you.

Set up your email account automatically

If you use an email provider like iCloud, Google, or Yahoo, Mail can automatically set up your email account with just your email address and password. Here’s how:

  1. Go to Settings > Passwords & Accounts, then tap Add Account.
  2. Tap your email provider.
  3. Enter your email address and password.
  4. Tap Next and wait for Mail to verify your account.
  5. Choose information from your email account, like Contacts or Calendars, that you want to see on your device.
  6. Tap Save.

If you don’t see your email provider, tap Other to add your account manually.

Set up your email account manually

If you need to set up your email account manually, make sure that you know the email settings for your account. If you don’t know them, you can look them up or contact your email provider. Then follow these steps:

  1. Go to Settings > Passwords & Accounts, then tap Add Account.
  2. Tap Other, then tap Add Mail Account.
  3. Enter your name, email address, password, and a description for your account.
  4. Tap Next. Mail will try to find the email settings and finish your account setup. If Mail finds your email settings, tap Done to complete your account setup.

Enter account settings manually

If Mail can’t find your email settings, then you need to enter them manually. Tap Next, then follow these steps:

  1. Choose IMAP or POP for your new account. If you aren’t sure which one to choose, contact your email provider.
  2. Enter the information for Incoming Mail Server and Outgoing Mail Server. Then tap Next. If you don’t have this information, try to look it up or contact your email provider.
  3. If your email settings are correct, tap Save to finish. If the email settings are incorrect, you’ll be asked to edit them.

If you still can’t set up your email account or save your email settings, contact your email provider.

You’ve cracked it! Your e-mail account should now be set up on your iPhone.

By | February 25th, 2013|E-Mails|0 Comments
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