Whilst many people still use POP3 (Post Office Protocol) as their standard protocol for receiving e-mail, there are many people who may benefit from a switch to IMAP (Internet Message Access Protocol) protocol.

Before we go into further detail regarding how to set-up and IMAP e-mail account, we will first offer a brief explanation regarding the difference between the two.

What is the Difference Between POP & IMAP?

POP3 works by downloading emails from a server to a single computer, then deleting them from the server. Because any downloaded messages are sent to a single computer or device and then How To Set Up An IMAP E-Mail Accountdeleted from the server, it can appear that mail is missing or disappearing from your Inbox if you try to check your mail from a different computer. For the vast majority of people, this offers the ideal protocol.

IMAP however is ideal if you regularly need to check your emails from multiple devices, such as a work laptop, a home computer, or a tablet, smart phone, or other mobile device. Tap into your synced (updated) account from any device with IMAP because your e-mails are stored on the server and any sent mail also stays on the server so you can see it from any device.

How To Set Up An IMAP Account

Although there are a number of different e-mail clients, we believe that the different versions of Outlook are by far the most common and popular. As such we have drawn up a quick guide to setting up and IMAP account with Outlook 2003 (and older), 2007 & 2010.

Please Note – If you would like to see how to set up a POP3 account, please click here.

Method 1: Microsoft Office Outlook 2003 and earlier versions of Outlook

  1. Start Outlook.
  2. On the Tools menu, click E-mail Accounts.
  3. Under E-mail Accounts, click Add a new e-mail account, and then click Next.
  4. Click IMAP as the type of account that you are creating, and then click Next.
  5. In the Your Name box, enter your name exactly as you would like it to appear to recipients.
  6. In the E-mail Address box, type your e-mail address.
  7. In the User Name box, type your account name.
  8. In the Password box, type your password.
  9. In the Incoming mail server (IMAP) box, type the name of your IMAP4 server.
  10. In the Outgoing mail server (SMTP) box, type the name of your SMTP server.NOTE: IMAP4 is a retrieval protocol. You need SMTP to send your messages.
  11. Click Next after you have completed entering this configuration information, and then click Finish.

Method 2: Microsoft Office Outlook 2007

  1. Start Outlook.
  2. On the Tools menu, click Account Settings.
  3. Click New.
  4. Click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.
  5. In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
  6. Click Internet E-Mail, and then click Next.
  7. In the Server Information section, select IMAP for Account Type.
  8. In the Your Name box, enter your name exactly as you want it to appear to recipients.
  9. In the E-mail Address box, type your e-mail address.
  10. In the User Name box, type your account name.
  11. In the Password box, type your password.
  12. In the Incoming mail server box, type the name of your IMAP4 server.
  13. In the Outgoing mail server (SMTP) box, type the name of your SMTP server.
    Note IMAP4 is a retrieval protocol. You must have SMTP to send your messages.
  14. Click Next after you have completed entering this configuration information, and then click Finish.

Method 3: Microsoft Office Outlook 2010

  1. Start Outlook.
  2. On the File menu, click Info and click Account Settings.
  3. Select Account Settings from the list.
  4. On the E-mail tab, click New and Select Email Account, and then click Next
  5. Click to select the Manually configure server settings or additional server types check box, and then click Next.
  6. Click Internet E-Mail, and then click Next.
  7. In the Server Information section, select IMAP for Account Type.
  8. In the Your Name box, enter your name exactly as you want it to appear to recipients.
  9. In the E-mail Address box, type your e-mail address.
  10. In the User Name box, type your account name.
  11. In the Password box, type your password.
  12. In the Incoming mail server box, type the name of your IMAP4 server.
  13. In the Outgoing mail server (SMTP) box, type the name of your SMTP server.
    Note IMAP4 is a retrieval protocol. You must have SMTP to send your messages.
  14. Click Next after you have completed entering this configuration information, and then click Finish.

 

How to set up an Internet email account in Outlook 2013 or 2016

Applies toOutlook 2016 Outlook 2013 Outlook for Office 365

Automatically detect and set up Internet mail

Note To complete these steps, you will need to know your email address and password provided by your Internet service provider (ISP).

  1. Start Outlook.
  2. Select the File tab.
  3. In the Info category, select Account Settings > Account Settings in the dropdown.
  4. On the Email tab, select New.
  5. In the Add New Account dialog box, to configure the new email account automatically, configure the following settings in the Email Account section under Auto Account Setup:
    • In the Your Name box, type your full name.
    • In the Email Address box, type your e-mail address.

      Note Your ISP provides this information.

    • In the Password box, type the password that your ISP provided.
    • In the Retype Password box, retype the password, and then click Next to begin the Auto Account Setup process.

      Outlook will then try to automatically configure your account. Some ISPs require the full email address to be entered into the User Name field. If you want Outlook to automatically enter your email password, make sure that the Save this password in your password list check box is selected. If your account is successfully configured, the Add New Email Account dialog box indicates that the account is created successfully.

    • Select Finish > Close.

      Note If the automatic configuration fails, the Auto Account Setup feature tries to connect by using a connection that is not encrypted. If this method also fails, then the account must be configured manually.

Note To complete these steps, you will need to know your email address, password, incoming mail server name, and outgoing mail server name that is provided by your Internet Service Provider (ISP).

Manually set up Internet email

To configure the Internet email account manually, follow these steps in the Add New Account dialog box:

  1. Select Manual setup or additional server types > Next.
  2. Select POP or IMAP > Next.
  3. Under User Information , configure the following settings:
    • In the Your Name box, type your full name.
    • In the Email Address box, type your full email address.

      Note Your ISP provides this information.

  4. Under Server Information, click the kind of email account that you have in the Account Type box. If you select POP3 or IMAP in the Account Type box, configure the following settings:
    • In the Incoming mail server box, type the name of the server in lowercase letters. The name may be in the form of “mail.contoso.com.” Or, the name may be in the form of an IP address, such as 172.12.0.0.
    • In the Outgoing mail server (SMTP) box, type the name of the outgoing email server in lowercase letters. The name may be in the form of “mail.contoso.com.” Or, the name may be in the form of an IP address, such as 172.12.0.0.
  5. Under Logon Information, configure the following settings:
    • In the User Name box, type your user name. The user name is usually the part of your email address to the left of the @ symbol. Some ISPs require the full email address. Therefore, please contact your ISP if this is needed.
    • In the Password box, type the password that your ISP provided.
    • If you want Outlook to remember your email account password, click to select the Remember password check box.
  6. If your ISP requires it, click to select the Require logon by using Secure Password Authentication (SPA) check box to log on by using Secure Password Authentication.
  7. Select Test Account Settings. When you select Test Account Settings, the following process occurs:
    • The connectivity of the system to the Internet is confirmed.
    • You are logged on to the SMTP server.
    • You are logged on to the POP3 server.
    • If the POP3 server must be logged on to first, Outlook automatically sets the Log on to incoming mail server before sending mail option.
    • A test message is sent. This message explains any changes that Outlook made to the initial setup.
  8. Select Next > Finish.

More Information


Advanced Server Setup

If you want to change your email account, click More Settings to open the Internet E-mail Settings dialog box.

The Advanced tab in the Internet Email Settings dialog box lets you set the POP3 and the SMTP server ports, define whether the server requires an encrypted channel, and define server time-out settings and delivery settings.

Some ISP mail servers now require a secure (SSL) port for both the POP3 and the SMTP servers. Please contact your ISP to determine whether your email account requires these settings.

The delivery settings let you read a message, but leave the message on the server for a specified time. This feature is especially helpful if you use the same email account from more than one computer. By default, Outlook enables this feature and sets the time limit to 14 days on the server before copies of messages are removed. If you do not want to keep copies of messages on the server, clear the Leave a copy of messages on this server check box.

Internet Service Providers settings (for manual configuration of Outlook)

We recommend that you contact your Internet service provider (ISP) for information about the exact incoming and outgoing mail server names and settings that you should use when you configure your Internet email account in Outlook. The list provided here contains information only for some Internet service providers in the United States and may not be up to date.

Incoming Mail (POP3) server names and settings:

Provider NameServer NamePortSPASSLAuthRequired
AOLpop.aol110OFFOFFON
AT&T Yahoopop.att.yahoo.com995OFFONON
Charterpop.charter.net110OFFOFFON
Comcastmail.comcast.net995OFFONON
Coxpop.[insert region].cox.net110OFFOFFOFF
Gmailpop.gmail.com995OFFONON
Junopop.juno.com110OFFOFFOFF
Microsoft Livepop3.live.com995OFFONON
Netscapepop.3.isp.netscape.com110OFFOFFON
Netzeropop.netzero.com110OFFOFFON
Pacbellpop.att.yahoo.com995OFFONON
PeoplePCpop.peoplepc.com110OFFOFFON
Qwestpop.[enter state ID].qwest.net110OFFOFFOFF
Rogerspop.broadband.rogers.com110OFFOFFON
SBCGlobalpop.att.yahoo.com995OFFONON
Swbellpop.att.yahoo.com995OFFONON
Verizonincoming.verizon.net110OFFOFFON
Yahoopop.mail.yahoo.com110OFFOFFOFF

Outgoing Mail (SMTP) server names and settings:

Provider NameServer NamePortSPAAuthRequiredEncryption
AOLsmtp.aol.com587OFFONNone
AT&T Yahoosmtp.att.yahoo.com465OFFONSSL
Chartersmtp.charter.net25OFFONNone
Comcastsmtp.comcast.net587OFFONTLS
Coxsmtp.[insert region].cox.net25OFFOFFNone
Gmailsmtp.gmail.com587OFFONTLS
Junoauthsmtp.juno.com587OFFOFFNone
Microsoft Livesmtp.live.com587OFFONTLS
Netscapesmtp.isp.netscape.com25OFFOFFNone
Netzeroauthsmtp.netzero.com25OFFONNone
Pacbellsmtp.att.yahoo.com465OFFONSSL
PeoplePCsmtpauth.peoplepc.com587OFFONNone
Qwestpop.[enter state ID].qwest.net25OFFOFFNone
Rogerssmtp.broadband.rogers.com587OFFONNone
SBCGlobalsmtp.att.yahoo.com465OFFONSSL
Swbellsmtp.att.yahoo.com465OFFONSSL
Verizonoutgoing.verizon.net25OFFONNone
Yahoosmtp.mail.yahoo.com25OFFOFFNone

For more information, please click here.

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