How To Add An Email Account To Outlook
These steps are the same whether you’re adding your first email account or additional email accounts to Outlook.
- Select File > Add Account.
- What you see next depends on your version of Outlook.
For Outlook for Microsoft 365 and Outlook 2016
For Outlook 2013 and Outlook 2010
Enter your email address and click Connect.
Enter your name, email address, and password, and click Next.
- If prompted, enter your password again, then select OK > Finish to start using your email account in Outlook.
Enter your email address and click Connect.
Enter your name, email address, and password, and click Next.
Outlook won’t accept my password
If Outlook won’t accept your password and you know you’re using the password for your email account, you might have an email account that requires additional security.
Gmail, Yahoo, iCloud, Outlook.com, and AOL accounts all use two-factor authentication to help verify that you’re the person trying to access your email account.
To add your email account to Outlook, you’ll need an app password, also known as an application password. This is a different password than your regular email account password. One way you’ll know you need an app password is if you see the following message: 2-factor authentication is set up for your account. Please sign in using your application password.
The steps to obtain an app password are different for each email provider. Select your provider in the drop-down for instructions.
Use advanced setup to add a POP or IMAP email account in Outlook for Windows
If you need to enter specific values for incoming and outgoing server names, port numbers, or SSL settings, you can use Outlook’s advanced setup option. You can use these instructions to add a POP or IMAP account to Outlook.
- Open Outlook and select File > Add Account.
- On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.
- Select your account type. Most of the time when you need to use this option, you’ll select IMAP.
- The Account settings screen should be pre-populated with most of the account settings you need. However, if you need to look up your settings, see the POP and IMAP account settings topic. Enter your incoming and outgoing server settings and then select Next.
- Enter your password and then select Connect.
Use advanced setup to add a third-party MAPI email account to Outlook for Windows
If you are using a third-party MAPI provider, download and configure the MAPI email provider application as suggested by provider company.
- Open Outlook and select File > Add Account.
- On the next screen, enter your email address, select Advanced options, check the box for Let me set up my account manually, and select Connect.
- On the Advanced Setup screen, select Other.
- On the Other screen, choose the type of server to connect to from the list.
Note: The Other option and your account type listed under it will only appear if you’ve properly installed and configured the MAPI provider. - Click Connect.
- The third-party MAPI provider application installed on your machine should launch.
- Finalize the account setup by following the MAPI provider’s instructions.
Further Information
If you’d like to speak to us regarding any of our services, please give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.
Currently Browsing: How To Add An Email Account To Outlook
How To Add An Email account to your iPhone or iPad
There are two ways you can set up an email account in the Mail app on your iOS device – automatically or manually. Find out which option is best for you.
How to set up your email account automatically
If you’re using an email provider such as iCloud, Google or Yahoo, Mail can set up your email account automatically with just your email address and password. Here’s how:
- Go to Settings > Mail, then tap Accounts.
- Tap Add Account, then select your email provider.
- Enter your email address and password.
- If you see Next, tap it and wait for Mail to verify your account.
- If you see Save, tap it.
If you can’t see your email provider, tap Other to add your account manually.
How to set up your email account manually
If you need to set up your email account manually, make sure you know the email settings for your account. If you don’t know them, you can look them up or contact your email provider. Then follow these steps:
- Go to Settings > Mail, then tap Accounts.
- Tap Add Account, tap Other, then tap Add Mail Account.
- Enter your name, email address, password and a description for your account.
- Tap Next. Mail will try to find the email settings and finish setting up your account. If Mail finds your email settings, tap Done to finish the account setup process.
Enter account settings manually
If Mail can’t find your email settings, you will need to enter them manually. Tap Next, then follow these steps:
- Choose IMAP or POP for your new account. If you’re not sure which one to choose, contact your email provider.
- Enter the information for Incoming Mail Server and Outgoing Mail Server. Then tap Next. If you don’t have this information, try looking it up.
- If your email settings are correct, tap Save to finish. If the email settings are incorrect, you’ll be asked to edit them.
If you still can’t set up your email account or save your email settings, contact your email provider.
Further Information
If you’d like to speak to us regarding any of our services, please give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.
Currently Browsing: How To Add An Email account to your iPhone or iPad
How To Set up email in Mac OS X Mail
If just want to manage your Exchange email account on the Mac, you can use the Mac Mail app to connect to your account using Internet Message Access Protocol (IMAP) or Post Office Protocol (POP).
Set up Exchange account access using Outlook for Mac
If you have Outlook for Mac, you can use it to access your Exchange account. See Add an email account to Outlook for instructions.
Set up Exchange account access using Mac OS X 10.10 or later
If you’re running Mac OS X version 10.10 or later, follow these steps to set up an Exchange email account:
- Open Mail, and then do one of the following:
- If you’ve never used Mail to set up an email account, the Welcome to Mail page opens. Go to step 2.
- If you’ve used Mail to create email accounts, select Mail > Add Account.
- Select Exchange > Continue.
- Enter the name, email address and password for your Exchange account > Sign In.
- Choose the Mac apps you want to use with this account. Available choices are Mail, Contacts, Calendar, Reminders, and Notes.
- Click Done.
If the Mail program isn’t able to set up your account automatically, wait a few minutes or a few hours, and then repeat these steps. If after repeating the steps Mail still isn’t able to set up your account automatically, see What else do I need to know? in this article.
Set up POP or IMAP on Mac OS X
If you just want to manage your Exchange email on the Mac, you can also set up POP or IMAP access to your account.
- Open Mail, and then do one of the following:
- If you’ve never used Mail to set up an email account, the Welcome to Mail page opens. Go to step 2.
- If you’ve used Mail to create email accounts, on the Mail > Add Account.
- Select Other Mail Account > Continue.
- Enter the name, email address and password for your account > Sign In.
- If you see Unable to verify account name or password, select Next to enter your settings manually.
- Enter the following details
- In the Email Address and User Name boxes, type your email address.
- In the Password box, type the password for the email account.
- In Account Type , choose IMAP or POP. IMAP supports more features.
- In Incoming Mail Server, type the IMAP or POP3 server name. If you’re connecting to your Microsoft 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Microsoft 365, see POP and IMAP email settings for Outlook.
- In Outgoing Mail Server, type the SMTP server name. If you’re connecting to your Microsoft 365 email, the SMTP server name is smtp.office365.com. If you’re not using Microsoft 365, see POP and IMAP email settings for Outlook.
- Click Sign In.
Note: If the mail account configuration isn’t successful, repeat step 4 and try again.
- Next choose the Mac apps you want to use with this account. Available choices are Mail and Notes.
- Click Done.
What else do I need to know?
- Some issues are resolved just by updating to the latest available released version of Mac OS X. See the Apple web site for update instructions.
- Connecting to your email account through Mail for Mac may fail if you haven’t registered your account. If your email account is the type that requires registration, you can register it the first time you sign in to Outlook on the web. After you sign in to your account, sign out. Then try to connect using Mail for Mac. For more information about how to sign in to your account using Outlook Web App, see Sign in to Outlook.
- If your account isn’t set up after following the steps in this article, contact your help desk.
Further Information
If you’d like to speak to us regarding any of our services, please give us a call on 01883 372488 or contact us via Facebook and we’ll be happy to talk you through your options.
