One of our most commonly received questions relates to adding an e-mail signature to outgoing e-mails. Offering the ideal way to personalise your e-mails along with promote key information such as your website URL, your logo, your business address and your Social Media channels and many more, the addition of an e-mail signature can be hugely beneficial.
The good news is that despite the regular updates to Microsoft Outlook, the process is a quick and simple one. Even better, once you have put this in place, you won’t need to do it again!
Adding a Basic Signature
In Outlook, you can create one or more personalised signatures for your email messages. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis.
To add your very own signature to your e-mails, please follow the helpful guides from Microsoft which take you through the process step-by-step.
Adding Something A Little More Complex
The official guide from Microsoft can be accessed by clicking here and walks you through the process step-by-step in text form.
All of the details above are geared towards adding/updating your signature using a desktop or laptop, what happens if you need to make these changes using a mobile device. The good news is that it is no more complicated and can be done by following the steps below:
Adding An E-Mail Signature Using The Microsoft Web App
You can add your email signature automatically to all outgoing messages, or you can choose to add your signature only to specific messages.
Creating A Signature
- In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.
- On the navigation bar, choose Settings
> Options. - Under Options, choose Settings > Mail.
- Under Email signature, in the text box, type the signature you want to use. Use the formatting mini toolbar to change the appearance of the signature.
- If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signature on messages I send. If you don’t select this option, you can manually add your signature to any message.
- Choose Save.
Manually Add Your Signature To A New Message
If you’ve created a signature, but didn’t select the option to add your signature to all outgoing messages, you manually can add it to specific messages.
- In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.
- Choose New mail above the folder list. A new message form opens in the reading pane.
- At the top of the message, choose
Insert > Your signature. -
When your message is ready to go, choose
Send.
Automatically Add Your Signature To All Messages You Send
If you’ve created a signature, you can specify if the signature is added to all outgoing messages, including replies and forwards.
- In a web browser, sign in to Outlook Web App using the URL provided by the person who manages email for your organization. Enter your user name and password, and then click Sign in.
- On the nav bar, choose Settings > Options.
- Under Options, choose Settings > Mail.
- Under Email signature, do one of the following:
- To include your signature at the bottom of all outgoing messages, select the Automatically include my signature on messages I send check box.
- To exclude your signature from showing at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box.
-
Choose Save.
Contact Us
If you would like to speak to someone about personalising your e-mails, please contact Footprint Web Design on Tel. No. 01883 372488 today.
