How To Set Up An E-Mail Account on an Android Phone
This article will explain how to set-up your email on your Android phone.
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For easy email and calendar management, we recommend you set up email in the Outlook for Android mobile app. |
| Are you using AOL mail? If so, this page can’t help you! Please contact AOL support for help. This page and the settings available on this page are for Outlook.com and Office 365 for business users only. |
Please Note – The instructions below are correct as of 4th October 2019.
Step 1
Note: If you have a work account that requires the Intune Company Portal app, install it from the Google Play Store before setting up Outlook for Android. Your IT admin may or may not also require you to Enroll your Android device in Intune.
Install the Outlook for Android app from the Google Play Store and then open it.
Tap Get Started if this is your first time.
Otherwise, to add another email account, open the Menu 
> Settings 
> Add Account > Add Email Account. Then skip to step 4 under Set up another email account below.
Step 2
Outlook may detect your Google accounts. To add them to Outlook for Android, tap Google Connect Account and then tap OK to confirm. Tap Allow to give Outlook access to your Contacts.
If you don’t want to add these accounts, tap Skip and then go to step 4 under Set up another email account below..
Step 3
Select the accounts you’d like to add and tap Add Account. You may be asked to sign in.
Tap Allow to confirm offline access and any other prompts.
To add another email account, tap Continue and go to Step 4, otherwise tap Skip.
Set up another email account
Step 4
Enter your full email address, then tap Continue.
Note: If you’re asked to choose your provider, you’ll have to Set up your Exchange manually or set up an IMAP or POP account.
Step 5
Enter your email account password and tap Sign In or Next.
Note: The sign in screen may look different for you depending on your email provider.
Step 6
If multi-factor authentication is enabled, verify your identity. For more information, see Security info overview.
Old Instructions
Choose your built-in Android email app:
Before you begin, update the Gmail app to the latest version:
- Open the Google Play Store app on your phone or tablet.
- Type “Gmail” into the search bar and then select Update.
Note: If the update option is not available, you’re already on the latest version.
Open the Gmail app.
Tap the menu icon in the upper left corner > Settings > Add account > Exchange and Office 365.
Important: Do NOT choose “Outlook, Hotmail, and Live” unless you want to sync email only and not calendar/contacts.
Enter your full email address and tap Next.
Enter your password and tap Next.
Follow steps for your account type:
- Outlook.com users: skip this step
- Exchange or other accounts: you may have to ask your IT admin or email provider for server settings and set up your account manually
- Office 365 work or school: you may see a Redirect requestscreen. Tap OK.
On the Incoming server settings screen, change your server to outlook.office365.com.
On the Incoming server settings screen, change your server to outlook.office365.com.
Follow any prompts you may get for security or device permissions, sync settings, and more.
If you have an Office 365 work or school account, you may also be asked to confirm Remote security administration and approve additional security measures. In this case, choose OK or Activate.
Go to the inbox you just set up. If you see an email that says “Action Required to Sync Email,” open it and tap Use another Mail app instead.
If you don’t see this message and emails are syncing, skip this step.
Pull down the Android notification bar by swiping down from the top of your screen.
If you see a notification that reads “Unable to sync calendar and contacts,” tap it. Then tap Allow to give access and you’re done!
Note: If you don’t see a sync error, verify your calendar and contacts are syncing.
Set up email as IMAP or POP
You can set up your email account manually using IMAP or POP instead of Exchange ActiveSync. This means that only your email will sync to your phone, not calendar or contacts. What are POP and IMAP?
- Open the Gmail app. Go to Settings > Add account > Other.
- Enter your full email address, such as yourname@hotmail.com and then tap Manual Setup.
- Choose Personal (IMAP) or Personal (POP3).
- Enter your password and tap Next.
Important: If you get a security error, close the Gmail app and then go through the steps again.
- If you’re prompted to enter settings, use these for the options available:
Incoming Server Settings
- DomainUsername
Make sure your full email address appears. For example, yourname@outlook.com. - Password
Use the password that you use to access your email. - Server
- Use imap-mail.outlook.com for Outlook.com IMAP accounts.
- Use pop-mail.outlook.com for Outlook.com POP accounts.
- Use outlook.office365.com for any work or school accounts on Office 365 for business.
- For Exchange email accounts, contact your email provider or system administrator.
- Port
- Use 993 for IMAP.
- Use 995 for POP.
- Security type
Select SSL/TLS or make sure the Use secure connection (SSL) checkbox is checked, then tap Next.
Outgoing SMTP Server Settings
- SMTP Server
- Use smtp-mail.outlook.com if you’re using an Outlook.com account.
- Use smtp.office365.com if you have an Office 365 for business account.
- For Exchange email accounts, contact your email provider or system administrator.
- Security Type
Choose TLS. - Port Number
Enter 587. Tap Next.
- DomainUsername
- Follow any prompts you may get, including security permissions and setting a display name.
- You’re now ready to use your email in the Android Gmail app!
An Alternative Guide
Perhaps the easiest way to do this is the follow the guidelines established in the video below.
Please note: The steps to set up your mailbox on your Android phone may differ slightly depending on the Android device that you have. The below instructions have been created using the Samsung Galaxy S device, and might vary slightly from other devices.
To set-up your Android Smartphone device to send and receive email, please do the following:
Step 1 – Click on Email icon in the main menu.
Step 2 – If this is the first time adding an email account, you will be immediately prompted to add a new account. If you already have an account created, click on the Options button, then Accounts button to create a new account.
Step 3 – Type your Email address and Password then click on Next button to continue.
Step 4 – Click on the POP3 account or the IMAP account depending on the type you want to use.
Note – Typically we would expect you to use the ‘POP3’ option here.
Step 5 – Fill in the following details:
- Your full email address in the User name field.
- Your email address password in the Password field.
- If you have selected POP3 then type in pop.example.co.uk into the POP3 server field.
- If you have selected IMAP then type in imap.examle.co.uk into the IMAP server field.
- 143 for IMAP and 110 for POP3 as the Port number.
Click on the Next button.
Step 6 – Fill in the following details:
- smtp.123-reg.co.uk in the SMTP Server field.
- 25 as the Port number.
- Click on the Require sign-in tick box.
- Your full email address in the User name field.
- Your email address password in the Password field.
Click on the Next button.
Your Android device will now check your settings with the server. Select the email checking frequency settings and click on the Next button.
Step 7 – Enter a name for the account. The account name is there for you to easily identify the email account in your phone if you have multiple email accounts set up.
Step 8 – Click Finish set-up to finish the set-up.
Top Tips For Creating a Google Plus Profile For Your Business
It was not too long ago that your options for letting customers know how to find you were fairly simple. A combination of making sure that you were in the phone directory and taking out an add in the local newspaper every now and again, along with word of mouth advertising was all that it needed to ensure that your local customers knew all about you.
Today however, small business owners are faced with a completely revolutionised marketplace with stiff competition and customers who do not have the time or effort needed to go hunting to find the services or products that you business offers. Therefore if you want to make sure that customers find you regularly, the ability get your name in front of them as easily and cheaply as possible is absolutely essential.
The Wonder of Google +
It is perhaps little surprise that Google want us to use their social media platform above all others and as such business owners need to prioritise the creation of their 
business profile.
You can set up a Google Plus business profile yourself for FREE, and once your account goes live, not only will potential customers be able to find your account when using Google +, they will also be able to find you when using when using Google Maps and of course Google Search, regardless of the device they are using to search the net.
As well as being free to set up, the best news about creating a Google + profile for you business is the fact that it is quick and easy to set up.
By following these steps, you will be able to create your account in double quick time.
How to Set Up Your Google + Business Profile
- The 1st step towards creating create a Google Plus page, you must first have a personal profile (create yours by clicking here). From your profile you can click “Pages” in the left-hand menu, and you’re on your way.
- The 2nd step involves choosing a category that defines your business. If you’re a location-based business, like a restaurant or clothing shop, you’ll likely select “local business or store.” Entering your phone number will allow Google to find your business, confirm the information you enter is correct, and find your location on Google maps. Enter your external website, select who your content is appropriate for, review Google Plus terms and select continue. You now have a Google Plus page.
- The 3rd step to create a Google Plus page involves filling out your page to make it informative for followers (and potential customers). This includes describing your business, entering contact information like an email address and phone number, as well as choosing a branded profile photo (often a company’s logo).
- The 4th and final step involves putting a little bit of extra effort into making sure that you page is visually appealing. Add appropriate branding, from a captivating cover photo to interesting photos and videos that show what you’re all about. Also, include external links to your other web properties (website, Pinterest page, Tumblr, etc.) to help your Google search placement.
Taking Things To Another Level
Once your account has been created and verified with Google (they will usually send a postcard with a verification number to your business address), you will be ideally positioned to take full advantage of the all the features and tools which are available through G+.
Make sure that you promote your Google + profile by having a visible link to it from your website, include it within your e-mail signature, etc. It’s important to remember that just because it is easier to for people to find you because of your profile, does not mean that it will promote itself.
Some Tips To Engage
If you can find the time, try to engage with people. By adding people to your circles and following them, there is every chance that they will follow you back and then the channels of conversation will be open. Ultimately, this is the goal of all social media marketing – to create relationships and connections to build a loyal base of customers.
You can treat Google + like a blog, or alternatively, use it to direct people towards your existing blog. Make it worth their while to connect with you by giving them information they want.
Further Information
Footprint Web Design have been at the forefront of web design and development for nearly 20 years. If you are looking for a website that truly represents your business, or advice on how to make your site stand out, then contact us today on 01883 372 488, or via email at info@footprint.co.uk.
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A Step By Step Guide To Setting Up An E-Mail Account On An Apple Mac
One of the most common questions we get asked relate to the setting up of e-mail accounts. Previously we have set up a number of guides designed to help you along your way but recently we have received a number of questions asking about setting up an e-mail account on an Apple Mac.
To help guide you through the process of adding an e-mail account to your Mac, we have drawn up a 6 step guide which tells you all that you need to know to set up your account.
Step 1 – Firstly, open ‘Mac Mail’, click on the ‘Mail’ tab from the menu and then click on ‘Preferences’.
Step 2 – After completing step 1, click on the ‘Accounts’ tab which is located at the top of the menu and then click on the ‘+’ button which can be found at the lower left part of the page.
This will open the wizard which will guide you through the e-mail set-up process.
Step 3 – When you arrive at the next screen, a window will open and you will need to enter the name that your recipients will see when they receive emails from you. After adding this to the ‘Full Name’ field, then enter your email address in the ‘Email Address’ field along with your designated password for the e-mail account in the ‘Password’ field .
Step 4 – The next step will involve filling in the ‘Incoming Mail Server’ details and once completed clicking on the ‘Continue’ button:
On Account Type select IMAP. Type a description such as Siteground IMAP Server.
In the Incoming Mail Server field type mail.yourdomainname.com (i.e mail.johnsmith.com) or just yourdomainname.com. Type your full email address in the ‘User Name’ field and your password in the relevant field below.
Step 5 – In the next window you will be prompted to enter your Outgoing Mail Server. Fill in the following details and click the Continue button:
In the description field you can enter ‘My SMTP’.
In the outgoing field type mail.yourdomainname.com (i.e mail.johnsmith.com) or just yourdomainname.com.. Tick both checkboxes for Use only this server and Use Authentication.
Once again enter your full email in the ‘User Name’ field and add the password into the box below.
Step 6 – Once you have entered all details and clicked the ‘Continue’ button you will see an account summary which highlights all of the details that have been entered previously. You can check here that all of the information is correct and if you find any errors, you will have the option to ‘Go Back’ and correct them.
Once you click the ‘Create’ button you will be able to send and receive emails from your Mac Mail client with your newly established email account.
Further Information
Footprint Digital have been at the forefront of web design and development for nearly 20 years. If you are looking for a website that truly represents your business, or advice on how to make your site stand out, then contact us today on 01883 372 488, or via email at info@footprint.co.uk.
